Tag Archives: E-mail archive

Computer Information Telecommunications

Saving Time and Money with Modern Digitalisation and Archiving

Everything that can be digitalised is digitalised and safely archived with ecoDMS and ecoMAILZ software.

Saving Time and Money with Modern Digitalisation and Archiving

The document archive forms an important part of every company.

Aachen, February 2018. ecoDMS and ecoMAILZ from the Aachen IT manufacturer ecoDMS GmbH save businesses and private users alike a lot of time and money when digitalising, archiving and managing their documents, files and emails. The software products are particularly good value for money, quick to install, easy to use and they simplify the document workflow.

The document archive forms an important part of every company. Due to the increasing volume of files, the cost for archiving and storing all this data is also growing. Invoices, contracts, HR files, tax documents, documentation and much more needs to be quickly retrievable to ensure that the respective processes run smoothly. Digitalised documents make a major contribution to speeding up business processes. By employing such archiving systems, companies save important time and valuable money. With just a few clicks, users obtain a full overview of the archived and required files on their own monitor. Specifically, this means that digitalisation improves a company’s business processes through the use of modern document management solutions. This opens up large opportunities for companies and makes daily work more convenient in many ways.

For example, all incoming business emails can be automatically archived with ecoMAILZ. Afterwards, it is quicker and easier to access the archived emails via web browser on the computer, smart phone or tablet. ecoMAILZ can be accessed through various mail servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system. This takes into account incoming and outgoing mailboxes, including all available attachments. The system automatically retrieves all emails for archiving, full-text indexes text, readable information and attachments, and saves the messages securely in containers in the email archive. Because ecoDMS automatically performs the archiving and full-text indexing processes in the background, employees do not need to think about how and where business emails are stored. Within seconds all required emails can be retrieved. In addition to the web client, plugins for all standard email clients form an integral part of the email archive. The affordable license price of 49 Euro per user makes the software affordable for everyone.

Of course the seamless, digital strategy also comprises the handling of all other digital and paper documents. In times of digitalisation, it is becoming ever more important to quickly and securely edit and distribute documents on all types of devices and platforms. The immediate access to business information and documents from any location is indispensable today.

ecoDMS Archive from ecoDMS is able to store all documents in a central, electronic document archive. The document management system is based on the latest technology and maps all processes in the best possible way. Already during the scanning process, the system interprets, full-text indexes and classifies the incoming information. The ecoDMS client retrieves data in a flash which can then be used immediately. Data which is already available in digital form on the computer can be transferred to the archive with just a few mouse clicks. This data is also full-text indexed in the background and archived through a classification template, without any further intervention by staff. In addition to the scanning and document archiving function, a PDF/A printer and plugins for Office applications and email clients form an integral part of the full version. The unique one-time purchase price of 69 Euro per simultaneous connection makes ecoDMS the best priced archiving solution on the market.

A plugin also enables the combination of both archiving solutions. This allows users to open emails that were archived in ecoMAILZ through the ecoDMS user interface. Retrieving the data is as easy as childsplay and very convenient thanks to intelligent search functions.

Both archiving systems are available for free download and testing at www.ecodms.de The full version can be purchased through the online shop on the website via electronic payment.

ecoDMS GmbH will be exhibiting at this year’s CEBIT 2018. Apart from the two archiving solutions, the applord Group, to which ecoDMS GmbH also belongs, will be presenting interesting solutions around digitalisation and archiving. From June 11 to 15, 2018, visitors to the exhibition can learn more about the archiving solutions at booth 015 D58.

ecoDMS GmbH, based in Aachen, North Rhine-Westphalia (Germany), offers archiving software for private users, SMEs and large corporations. With a unique development and pricing model, ecoDMS GmbH stands out among the numerous competitors. The environmentally friendly use of a modern sales channel without requiring data carriers and postal delivery and no third-party licences enables sensationally fair prices. The price for the archiving system including full-text recognition and all plugins is unique.

The creation of ecoDMS began in 2004 with planning and implementing a software for digitally processing incoming emails for a large customer of applord GmbH. Based on the many years of experience in the field of document archiving and workflow, applord GmbH successfully implemented this project and developed the ecoDMS Server. This ecoDMS Server today forms the foundation of the ecoDMS archiving software.

The large interest in the software and a steadily growing customer base led to the foundation of ecoDMS GmbH. On 1 October 2014, managing directors Michael Schmitz and Helge Lühmann founded ecoDMS GmbH in Aachen as a new pillar of applord Holding Europe. All distribution rights of the „ecoDMS Archive“ software package were transferred from applord GmbH to ecoDMS GmbH. Already, the IT company has thousands of satisfied users all over Europe. More than half of those are business clients spanning all kinds of industries and company sizes.

Together with applord, appecon and applord Information Technologies, ecoDMS forms the strong service partnership of applord Holding Europe GmbH. The company locations in Germany and Austria operate across Europe. The applord group stands for state-of-the-art, sophisticated IT. applord group combines a broad product and services spectrum from the development of custom software solutions to standardised software applications and managing large IT projects.

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer’s website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

Contact
ecoDMS GmbH
Andrea Warmuth
Salierallee 18a
52066 Aachen
Phone: 0049 241 47572 01
E-Mail: news@ecodms.de
Url: https://www.ecodms.de

Computer Information Telecommunications

Email Archiving: ecoMAILZ for Windows, Linux, NAS, Outlook, Thunderbird & ecoDMS Available Now

The email archive ecoMAILZ for Windows, Ubuntu, Debian and Docker, including NAS support for QNAP and Synology, is now available for download. In addition to Outlook, a Thunderbird addon is now available.

Email Archiving: ecoMAILZ for Windows, Linux, NAS, Outlook, Thunderbird & ecoDMS Available Now

ecoMAILZ fulfils the necessary requirements for legally compliant email archiving.

Aachen, December 2017. ecoDMS GmbH from Aachen has published an update for the email archiving software „ecoMAILZ“. ecoMAILZ is a standalone software for automatic, legally compliant email archiving. The packages of ecoMAILZ version 17.08 (donnie) Build 1.0.2 can be downloaded at www.ecodms.de for Windows, Ubuntu, Debian and Docker, including NAS support for QNAP and Synology. The archiving software can therefore now be installed and used on all platforms. In addition to the plugins for Outlook and ecoDMS Archive, a Thunderbird addon is now available. The update also includes important bugfixes, programme improvements and interesting new features. The full changelog is available on the ecoDMS website.

Update Highlights:

The developers have included many requests from ecoMAILZ users in this update. Among these are the following new features and optimisations:
– Backup schedules can now be configured for each adapter.
– Multiple selection of emails in the email list is now possible. This allows users to edit the status of several messages simultaneously.
– Messages can be easily selected with touch and hold on mobile and tablet screens.
– The system can now send system messages. This means users, for example, receive information about backups via email.
– Users who do not require a backup schedule can set this to 0.
– The language of the web client can be configured individually for each user. There is a choice between English and German.

Important Update Information:

If ecoMAILZ is already installed, the system recommends users to make a clean backup before installing the update. Users are also recommended to read the updated user manuals. They include the detailed installation and application steps. The manuals are also available for download at ecodms.de as PDF files.

About ecoMAILZ:

ecoMAILZ fulfils the necessary requirements for legally compliant email archiving. The heart of ecoMAILZ is the integrated email archive based on container storage technology, which ensures the long-term storage of all email messages in accordance with revision standards. The archive is populated via so-called adapters, which provide the interface to virtually all standard email systems. There are several ways of configuring the adapters depending on the local factors of the email system you want to include. Backup schedules can now be configured for each adapter. They represent a fundamental feature of ecoMAILZ.

ecoMAILZ offers import functions from different email servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system. The configurable review deadline ensures that all incoming emails go through a two-step archiving process. It ensures that emails that do not require permanent archiving are marked for deletion and removed from the archive once the deadline has expired. This, for example, ensures that private emails or other emails that do not legally require archiving, are kept out of the archive.

ecoMAILZ convinces with a user-friendly set of features and easy operation. The programme downloads emails directly from the server and fully automatically saves them to the email archive. The email archive can be accessed via web browser from the PC, smart phone and tablet. The archived emails can be retrieved quickly using full-text search. The search also includes the metadata and readable information from email attachments.

The addons for Thunderbird and MS Outlook connect ecoMAILZ with the above-mentioned email interfaces. This allows users to monitor the archiving status and make various archiving settings directly in Microsoft Outlook and Thunderbird.

The software also contains a plugin to connect ecoMAILZ with the renowned document management system ecoDMS. The plugin allows users to download, retrieve and transfer archived emails from ecoMAILZ to ecoDMS Archive with the appropriate classification.

ecoMAILZ offers legally compliant email archiving to everyone, because the licensing model for this email archive is flexible, fair and customer-friendly. The software is available for a reasonable price of 49 Euro per user. Apart from the full version and the available plugins, the license price also includes a two-year update service. The update service can be extended once it has expired. The number of users can be specified individually by the customer and also extended later on if required.

User can download a free version of the software from the download area of the ecoDMS website. ecoMAILZ can be used for up to 3000 emails in a free demo version. Beyond this, a license is required for the full version.

For more information visit www.ecodms.de

ecoDMS GmbH, based in Aachen, North Rhine-Westphalia (Germany), offers archiving software for private users, SMEs and large corporations. With a unique development and pricing model, ecoDMS GmbH stands out among the numerous competitors. The environmentally friendly use of a modern sales channel without requiring data carriers and postal delivery and no third-party licences enables sensationally fair prices. The price for the archiving system including full-text recognition and all plugins is unique.

The creation of ecoDMS began in 2004 with planning and implementing a software for digitally processing incoming emails for a large customer of applord GmbH. Based on the many years of experience in the field of document archiving and workflow, applord GmbH successfully implemented this project and developed the ecoDMS Server. This ecoDMS Server today forms the foundation of the ecoDMS archiving software.

The large interest in the software and a steadily growing customer base led to the foundation of ecoDMS GmbH. On 1 October 2014, managing directors Michael Schmitz and Helge Lühmann founded ecoDMS GmbH in Aachen as a new pillar of applord Holding Europe. All distribution rights of the „ecoDMS Archive“ software package were transferred from applord GmbH to ecoDMS GmbH. Already, the IT company has thousands of satisfied users all over Europe. More than half of those are business clients spanning all kinds of industries and company sizes.

Together with applord, appecon and applord Information Technologies, ecoDMS forms the strong service partnership of applord Holding Europe GmbH. The company locations in Germany and Austria operate across Europe. The applord group stands for state-of-the-art, sophisticated IT. applord group combines a broad product and services spectrum from the development of custom software solutions to standardised software applications and managing large IT projects.

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer’s website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

Contact
ecoDMS GmbH
Andrea Warmuth
Salierallee 18a
52066 Aachen
Phone: 0049 241 47572 01
E-Mail: news@ecodms.de
Url: https://www.ecodms.de