Tag Archives: Digitalisation

Computer Information Telecommunications

Saving Time and Money with Modern Digitalisation and Archiving

Everything that can be digitalised is digitalised and safely archived with ecoDMS and ecoMAILZ software.

Saving Time and Money with Modern Digitalisation and Archiving

The document archive forms an important part of every company.

Aachen, February 2018. ecoDMS and ecoMAILZ from the Aachen IT manufacturer ecoDMS GmbH save businesses and private users alike a lot of time and money when digitalising, archiving and managing their documents, files and emails. The software products are particularly good value for money, quick to install, easy to use and they simplify the document workflow.

The document archive forms an important part of every company. Due to the increasing volume of files, the cost for archiving and storing all this data is also growing. Invoices, contracts, HR files, tax documents, documentation and much more needs to be quickly retrievable to ensure that the respective processes run smoothly. Digitalised documents make a major contribution to speeding up business processes. By employing such archiving systems, companies save important time and valuable money. With just a few clicks, users obtain a full overview of the archived and required files on their own monitor. Specifically, this means that digitalisation improves a company’s business processes through the use of modern document management solutions. This opens up large opportunities for companies and makes daily work more convenient in many ways.

For example, all incoming business emails can be automatically archived with ecoMAILZ. Afterwards, it is quicker and easier to access the archived emails via web browser on the computer, smart phone or tablet. ecoMAILZ can be accessed through various mail servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system. This takes into account incoming and outgoing mailboxes, including all available attachments. The system automatically retrieves all emails for archiving, full-text indexes text, readable information and attachments, and saves the messages securely in containers in the email archive. Because ecoDMS automatically performs the archiving and full-text indexing processes in the background, employees do not need to think about how and where business emails are stored. Within seconds all required emails can be retrieved. In addition to the web client, plugins for all standard email clients form an integral part of the email archive. The affordable license price of 49 Euro per user makes the software affordable for everyone.

Of course the seamless, digital strategy also comprises the handling of all other digital and paper documents. In times of digitalisation, it is becoming ever more important to quickly and securely edit and distribute documents on all types of devices and platforms. The immediate access to business information and documents from any location is indispensable today.

ecoDMS Archive from ecoDMS is able to store all documents in a central, electronic document archive. The document management system is based on the latest technology and maps all processes in the best possible way. Already during the scanning process, the system interprets, full-text indexes and classifies the incoming information. The ecoDMS client retrieves data in a flash which can then be used immediately. Data which is already available in digital form on the computer can be transferred to the archive with just a few mouse clicks. This data is also full-text indexed in the background and archived through a classification template, without any further intervention by staff. In addition to the scanning and document archiving function, a PDF/A printer and plugins for Office applications and email clients form an integral part of the full version. The unique one-time purchase price of 69 Euro per simultaneous connection makes ecoDMS the best priced archiving solution on the market.

A plugin also enables the combination of both archiving solutions. This allows users to open emails that were archived in ecoMAILZ through the ecoDMS user interface. Retrieving the data is as easy as childsplay and very convenient thanks to intelligent search functions.

Both archiving systems are available for free download and testing at www.ecodms.de The full version can be purchased through the online shop on the website via electronic payment.

ecoDMS GmbH will be exhibiting at this year’s CEBIT 2018. Apart from the two archiving solutions, the applord Group, to which ecoDMS GmbH also belongs, will be presenting interesting solutions around digitalisation and archiving. From June 11 to 15, 2018, visitors to the exhibition can learn more about the archiving solutions at booth 015 D58.

ecoDMS GmbH, based in Aachen, North Rhine-Westphalia (Germany), offers archiving software for private users, SMEs and large corporations. With a unique development and pricing model, ecoDMS GmbH stands out among the numerous competitors. The environmentally friendly use of a modern sales channel without requiring data carriers and postal delivery and no third-party licences enables sensationally fair prices. The price for the archiving system including full-text recognition and all plugins is unique.

The creation of ecoDMS began in 2004 with planning and implementing a software for digitally processing incoming emails for a large customer of applord GmbH. Based on the many years of experience in the field of document archiving and workflow, applord GmbH successfully implemented this project and developed the ecoDMS Server. This ecoDMS Server today forms the foundation of the ecoDMS archiving software.

The large interest in the software and a steadily growing customer base led to the foundation of ecoDMS GmbH. On 1 October 2014, managing directors Michael Schmitz and Helge Lühmann founded ecoDMS GmbH in Aachen as a new pillar of applord Holding Europe. All distribution rights of the „ecoDMS Archive“ software package were transferred from applord GmbH to ecoDMS GmbH. Already, the IT company has thousands of satisfied users all over Europe. More than half of those are business clients spanning all kinds of industries and company sizes.

Together with applord, appecon and applord Information Technologies, ecoDMS forms the strong service partnership of applord Holding Europe GmbH. The company locations in Germany and Austria operate across Europe. The applord group stands for state-of-the-art, sophisticated IT. applord group combines a broad product and services spectrum from the development of custom software solutions to standardised software applications and managing large IT projects.

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer’s website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

Contact
ecoDMS GmbH
Andrea Warmuth
Salierallee 18a
52066 Aachen
Phone: 0049 241 47572 01
E-Mail: news@ecodms.de
Url: https://www.ecodms.de

Computer Information Telecommunications

Digitalising and Archiving with Data Management System

With ecoDMS software from Aachen, any type of data can be digitalised in a secure archive and retrieved quickly.

Digitalising and Archiving with Data Management System

Scanning, archiving, managing & retrieving any type of data and document.

Aachen, March 2016. The ecoDMS software is a data management system for scanning, archiving, managing and retrieving any type of data and document. The archiving system is ideal because it is platform-independent, simple, flexible, and can be licensed for small and large companies. ecoDMS can be applied in all kinds of industries and even in private households. For private use the archive comes for free with limited functionality. The full version is available for the affordable price of 49 Euros.

Digitalising and archiving files and documents with ecoDMS is up-to-date and easy. With ecoDMS you can archive virtually all file formats safely and long-term. ecoDMS can be integrated easily into your network or you can use it on a PC. As a client-server system, the ecoDMS server forms the base of the entire application. The server is not a piece of hardware, but a software component. The ecoDMS server is installed on a computer, a server or an NAS. The ecoDMS clients and plugins can be installed on any number of computers.

The ecoDMS development and licensing model is unique. Our engineers have combined professional custom developments with mature open source components. For example, the OCR engine „Tesseract“ is integrated in ecoDMS. The database is also open source. With „postgreSQL“ ecoDMS has opted for a platform-independent database that offers virtually unrestricted data volume. As these are free software components, customers have no additional costs.

As a data management system, ecoDMS has all functions for convenient archiving. Documents stored in ecoDMS can be automatically assigned according to specified attributes and also archived without requiring manual intervention from the user. This is made possible by the intelligent ecoDMS template designer. It automatically recognises incoming documents, sorts the data to the right place, automatically fills in the necessary classification attributes, and even automatically stores the data in ecoDMS if desired.

For archiving ecoDMS offers various options. These include archiving via drag and drop directly into the ecoDMS client, scanning and archiving via ecoICE, printing with the virtual PDF/A printer, archiving through various Office plugins, e-mail add-ons and mobile apps, and the option of archiving via web interface.

Searching for archived data with ecoDMS is as easy as googling. Readable files, the classification attributes and metadata are full-text indexed automatically by ecoDMS. The full-text search allows a search process across all recognised information. The documents can be retrieved in a matter of seconds.

You can download the software for free at the ecoDMS website www.ecodms.de. Following the installation ecoDMS is available for 30 days as a demo version with full functionality. If no licence code is entered, the system automatically restricts the functions after 30 days. This is then the Free4Three Edition. It may only be used privately, but for an unlimited period of time. Those, who want to use ecoDMS after the demo phase and/or with the full scope of functions, need a licence for the full version.

ecoDMS GmbH is an applord Holding Europe GmbH company. Since its foundation in 2014, the Aachen-based company has been selling the ecoDMS software. ecoDMS is a document management system used for archiving and managing electronic documents in a database. The software is a client-server system. ecoDMS is used for scanning, archiving and managing digital data and information. ecoDMS GmbH is renowned for its high degree of quality and service. Young, modern, and full of fervour, the software company opens new ways in document archiving. A strong, motivated team is offering perfect all-round service. ecoDMS GmbH is the first DMS provider to address private users, small to medium-sized companies and corporate customers.

Kontakt
ecoDMS GmbH
Andrea Warmuth
Salierallee 18a
52066 Aachen
0049 241 47572 01
news@ecodms.de
https://www.ecodms.de